PRIVACY POLICY
Effective Date: 12 January 2026
This Privacy Policy is an electronic record. By using our website, registering for memberships/programs, or submitting information to us, you consent to the practices described below.
1. About Us
Doctors AI and ICAIM are educational and professional platforms advancing AI literacy, academic collaboration, and responsible adoption of AI in medicine. We do not provide clinical services or medical advice through this website.
2. Scope
This Policy applies to information collected via:
our website and online forms,
memberships (ICAIM),
registrations for workshops/events/courses,
surveys, feedback, and academic initiatives,
communications (email/WhatsApp/other official channels), where applicable.
3. Information We Collect
We may collect:
Identity & contact details: name, email, phone number.
Professional details: qualification, specialty, designation, institution/affiliation, city/country, and other profile information you provide.
Membership/registration data: enrollment details for ICAIM membership, workshops, conferences, or certification programs.
Voluntary submissions: feedback, survey responses, abstracts, submissions for collaborative/academic activities.
Technical data: IP address, device type, browser, basic usage analytics, cookies (where enabled).
Payments: We do not store card/bank details on our servers. Payments are processed through third-party payment gateways.
4. Lawful Basis for Processing
We process personal data primarily:
with your consent (e.g., membership, registrations, newsletter opt-ins), and/or
for other lawful purposes permitted under applicable Indian law.
5. How We Use Your Information
We use your data to:
provide access to memberships, events, workshops, learning resources, and community updates,
manage registrations, attendance, certification/participation records (as applicable),
communicate essential updates (program logistics, schedule changes, confirmations),
improve our educational offerings and user experience,
maintain platform security, prevent misuse, and comply with legal obligations.
We may use aggregated/anonymized data for academic/educational insights and reporting. We do not publish personally identifiable data without consent.
6. Sharing & Disclosure
We may share limited data with:
service providers / data processors (e.g., email tools, form tools, LMS/meeting tools, analytics tools) strictly for delivering services,
payment gateway providers (only what is needed to process payments),
legal/regulatory authorities when required by law.
We do not sell your personal data.
7. Cookies & Analytics
We may use cookies and analytics to understand traffic and improve performance. You can disable cookies in your browser settings, but some site features may be affected.
8. Data Security
We implement reasonable security safeguards (administrative, technical, and organizational) to protect personal data from unauthorized access, alteration, loss, or misuse. No internet transmission is fully secure, and you acknowledge this limitation.
9. Personal Data Breach
If we become aware of a personal data breach, we will take reasonable steps to mitigate harm and provide required notifications to affected individuals and the appropriate authority, as applicable.
10. Data Retention
We retain personal data only as long as needed for the purpose it was collected, for legitimate operational needs (e.g., audit, security, certification records), or as required by law. When no longer needed, data is deleted/anonymized as feasible.
11. Your Rights
Subject to applicable law, you may request:
access to information about your personal data,
correction / updating of inaccurate data,
erasure (where retention is not legally required),
grievance redressal, and
nomination of another individual to exercise rights in case of death/incapacity.
To exercise your rights, email us at office@doctors-ai.org (we may need identity verification). Please note: you should first use our internal grievance process before approaching the competent authority.
12. Children’s Privacy
Our platform is intended for users 18+. We do not knowingly collect personal data of minors. If such data is identified, we will take steps to delete it and/or seek appropriate consent where required.
13. Third-Party Links
Our site may link to third-party platforms/resources. Their privacy practices are governed by their own policies; we are not responsible for them.
14. Updates to This Policy
We may update this Policy periodically. Updates will be posted on this page with a revised effective date. Continued use indicates acceptance of the updated Policy.
